Youth Development Center Supervisor

Job Location US-MA-Springfield
Posted Date 1 month ago(1/18/2018 10:58 AM)
ID
2018-1697
Hiring Manager
Uriah Rodriguez
Minimum
USD $16.00/Hr.
Maximum
USD $16.00/Hr.
End Date
3/31/2018

Overview

For 165 years, the YMCA of Greater Springfield has provided youth development, fostered healthy living, and promoted social responsibility in the 14 cities and towns that it serves. We take pride in being one of the largest non-school educators in the state, one of the top 120 YMCAs in the U.S., and the second oldest Y in the country.

 

We are currently looking for a Youth Development Center Supervisor to join our team. Whether you are interested in joining a leading non-profit or looking  to advance your Y career, this is your opportunity to help make our community better together. The Y. ™ For a better us. ™

 

 

Please note that any and all offers of employment are contingent on the successful completion of a background check, reference check, and new hire packet. In roles where driving is required as an essential function, a driver history check must also be successfully completed.

Essential Functions

This person will play an important part in the work that we do each day. In addition to all other duties as assigned, this role will:

 

  • Display, model and train desk staff on exemplary customer service. 
  • Direct supervision of registrar, billing specialist and registration staff.
  • Maintain program records and statistics as assigned including.
    • Rosters
    • Allergy lists
    • Attendances
    • Transportation rosters
    • Enrollment
    • Registration
    • Department of Early Education and Childcare required documents. 
    • All forms and files as they relate to operations. 
  • Attend required meeting.
  • Host no less than one group meeting and training with all desk, registration, billing and any other administrative staff per month.  
  • Maintain a clean, neat, organized, and orderly desk. 
  • Keep clean, neat and oganized the Youth Development Center lobby, vestibule, hallways, waiting area. 
  • Develop and maintain trainings and records.
  • Recruit, hire and train staff as needed.
  • Strong knowledge of Outlook, Word, Excel and One Drive required.
  • Must have and display critical thinking, interpersonal and multitasking skills.
  • Ability to learn, operate, and navigate various web-based platforms.
  • Ability to direct and answer calls on a high-volume, multi-line phone.
  • Reception desk responsibilities
    • Receptionist at the desk
    • Answer telephone calls
    • Take parent payments
    • General information / tours / enrollment etc.
    • Opening , closing, cash out & deposit procedures
    • To perform general office functions (filing, copies, faxes, mail, etc.)

Qualifications

The requirements and preferences (where indicated) for this role are listed below. Please review them carefully to ensure that you apply for the role that best matches your qualifications. Additional years of professional experience or a Rank of E-5 or better may be used in lieu of education requirements where permitted.

  • Proficient in Microsoft office products.
  • Maintain a high level of discretion, confidentiality and professionalism at all times.
  • Excellent problem-solving skills.
  • Ability to prioritize and complete multiple tasks within a fast paced and evolving work environment.

Leadership Compentcies

While each of our leadership competencies plays a role in the success of our staff members, for this role we will be paying special attention to the areas of:

  • Values
  • Community
  • Volunteerism
  • Philanthropy
  • Inclusion
  • Relationships
  • Influence
  • Communication
  • Developing Others
  • Decision Making
  • Innovation
  • Project Management
  • Finance
  • Quality Results
  • Self Development
  • Change Capacity
  • Emotional Intelligence
  • Functional Expertise

Work Environment and Physical Requirements

  • The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. We are proud to be a champion of diversity and an equal employment opportunity / affirmative action employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the staff member is regularly required to:
    • Sit, stand, or reach for extended periods of time;
    • Move around the work environment independently;
    • Communicate via computer, multi-line phone, and smartphone; and,
    • Push, pull, or lift up to 25 pounds for short periods of time.
  • The noise level in the work place is usually moderate, but may vary based on a number of external factors.

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